Public Affairs Administrative Assistant

Job Locations US-CA-Anaheim
Posted Date 3 weeks ago(5/21/2021 4:45 PM)
Job ID
2021-2209
# of Openings
1
Category
Advocacy/Political Affairs

Overview

Planned Parenthood of Orange and San Bernardino Counties has a full-time opportunity for a Public Affairs Administrative Assistant in Anaheim, CA responsible for administrative duties that support the Public Affairs Department in order to achieve agency advocacy, legislative, electoral and fundraising goals.

 

At PPOSBC, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet the needs of you and your family. We are proud to offer a range of plans that help protect you in the case of illness or injury including:

  • A competitive benefits package including medical, dental, and vision coverage for you and eligible dependents, life insurance, and long term disability. 
  • Benefits coverage starts after one full month of employment!
  • Generous vacation, sick, and holiday benefits!
  • Generous 401(k) matching contributions and more!
  • To view our detailed benefits guide, please visit our career site at www.pposbccareers.org

Responsibilities

Essential Functions:  Essential functions encompass the required tasks, duties and responsibilities performed as part of the job and the reason the job exists.

  • Plan, organize, schedule, and help support meetings and conference calls for the Public Affairs department, which also includes ensuring reservations, location, and technical aspects are completed.
  • Schedule meetings, prepare agendas and take notes at all department meetings.
  • Order office and event supplies and assist with tracking inventory of Public Affairs equipment as needed.
  • Assist with preparation for presentations, reports, and correspondence for the Public Affairs department.
  • Responsible for administrative support for the Public Affairs department, such as managing department calendars, scheduling meetings, answering phones and other day-to-day tasks.
  • Assist in tracking, collecting and processing C4 timesheets for the Public Affairs department and other applicable departments.
  • Responsible for monthly reconciliation of credit card and expense reports. Maintains accurate and organized files for the Public Affairs department.
  • Processes invoices and payments related to Public Affairs activities under the supervision of the Public Affairs Project Manager
  • Coordinates travel logistics for Public Affairs activities as needed.
  • Assist with the scheduling and advance of community and board meetings. Including assembling and distributing agenda and meeting materials, correspondence and taking minutes.
  • Assist with advance of community outreach activities, special events and lobbying efforts.
  • Maintain accurate, up-to-date records and files of community outreach contacts and elected officials.
  • Assist with data entry for various databases.
  • Assist with Health Center Advocacy activities, such as coordinating and delivering staff incentives.
  • Perform other duties and special projects as assigned by department heads.

Non-Essential Functions:

  • Comfort in operating as an integral member of a team, including the ability to contribute ideas and fulfill requests from multiple team members.
  • Work well in high-pressure situations and meet deadlines, while maintaining detailed accuracy.
  • Work independently with minimal supervisory direction.
  • Ability to juggle and manage multiple projects at the same time.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Minimum Education:

  • College degree or equivalent relevant work experience required.

Minimum Work Experience:

  • Minimum 1 year of experience in an administrative position preferred.
  • Demonstrated knowledge of and interest in women’s reproductive health care and rights.
  • Excellent organizational and time management skills.
  • Must be able to handle and prioritize varied tasks simultaneously.
  • Accuracy and attention to detail essential. 
  • Ability to relate to diverse communities. 
  • Excellent verbal communication and written skills.

Agency Standard Requirements:

  • This position requires travel to other sites and locations; if using a personal vehicle to meet this requirement, a valid CA driver’s license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required.

Planned Parenthood/Orange and San Bernardino Counties is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, creed, equal pay, age, disability, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military, veteran status or any other federal or state protected class. We are committed to building and maintaining an inclusive workplace that values diversity, equity, and inclusion.

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